Careers 247 job plug: CHIEF ADMINISTRATION CLERK REFFERENCE NO: MALUTITVET/CORP-113/2026/7
Nature of Appointment: (Council Paid) 03 Years Contract
SALARY : R338 106 per annum (Level 07)
CENTRE : Maluti TVET College: Corporate Office
REQUIREMENTS :
- National Senior Certificate/ Grade 12/ Standard 10 or NCV Level 4.
- Recognized National Diploma in Human Resource Management/Development
(NQF level 6). - Relevant PERSAL Certificate (Introductory PERSAL Certificate).
- 2-3 years relevant experience in Human Resource Management/
Administration environment.
Competencies:
- Understanding and utilisation of the PERSAL system.
- Understating of legislative framework governing the Public Services Storage and retrieval procedures in terms of the working environment Understanding of the work in registry Computer Literacy (MS
Word, MS Excel and MS Power Point). - Unendorsed Valid Drivers License.
- Knowledge of office administration.
- Knowledge of Public Service legislation and policies.
DUTIES :
Provide conditions of services and remuneration of employees Process
Pension, Housing Allowance and Long Service benefits etc Keep all signed
contract of employment forms on salary levels 2 to 8. Process employee leave.
Maintain staff files (employment contracts, details, leave forms etc.). Receive
all termination paperwork and terminate employees as and when required.
Process payroll for all employees and deal with all administration and queries
relating to the Pension Fund and Medical Aid. Provide Recruitment and
Selection services to the College Process applications, handle responses and
short-listing processes. Screen CV’s; prepare preliminary shortlists, final
shortlists with responsible managers for submission to the short-listing
committee. Prepare for interviews (i.e arrangements of interviews such as
dates, venues, and invitations to candidates). Coordinate the verification of all
applicants’ qualifications. Develop and update recruitment database.
Update personnel files. Safe keep all Human Resource Records. Provide records as and when required for auditing purposes. Dispose files in terms of the 40 applicable legislations and approved College policy. Handle incoming and outgoing correspondence. Maintain a database of all incoming and outgoing
mail. Maintain register of file index on (filing system)
ENQUIRIES : NJ Ntsela Tel No: (058) 303 1732
APPLICATIONS :
All applications should be posted or hand delivered to Human Resource
Management: Maluti TVET College, Corporate Office, Private Bag X33,
Bethlehem, 9700 or hand delivered at Maluti TVET College: Corporate Office,
Corner High & Broster Street, Bethlehem, 9700. Email applications can be
forwarded to hrrecruitment@malutitvet.co.za in pdf format and as one
attachment. Indicate the relevant reference number and job title on the subject
line.
NOTE :
Applications quoting the relevant reference number must be submitted on a
Z83 form (effective from 01 January 2021) obtainable from any Public Service
department as well as Maluti TVET College Corporate Office or from Maluti
TVET College Official website www.malutitvet.co.za. The Z83 form must be
signed, initialed and dated. All fields of Section A, B, C and D of the Z83 must
be completed in full. Section E, F, G (Due to the limited space on the Z83 it is
acceptable for applicants to indicate refer to CV or see attached. However, the
question related to conditions that prevent re-appointment under Part “F” must
be answered. Applicants are not required to submit copies of qualifications and
other relevant documents on application but must submit the completed Z83
form and a detailed curriculum vitae. Only shortlisted candidates will be
required to submit certified documents on or before the day of the interview
following communication from HR. Foreign qualifications must be
accompanied by a SAQA evaluation report. Immigrants should apply for work
permits before assumption of duty. Applicants who do not comply with the
abovementioned instructions/ requirements, as well as applications received
late will not be considered. Failure to submit all the requested documents will
result in the application not being considered. Maluti TVET College is an equal
opportunity affirmative action employer. Candidates whose appointments
promote representativity in terms of race, gender and disability will receive
preference. People with disability are encouraged to apply. NB: Please
consider your application as unsuccessful should you not be contacted within
60 days from the closing date of this advertisement. Correspondence will be
limited to shortlisted candidates only. All shortlisted candidates, including the
SMS, shall undertake two pre-entry assessments. One will be a practical
exercise to determine a candidate’s suitability based on the post’s technical
and generic requirements and the other must be an integrity (ethical conduct)
assessment. Suitable candidates will be subjected to a personnel suitability
check (criminal record, citizenship, credit record checks, qualification
verification and employment verification). Successful candidates may be
required to work at other places as may reasonably be required by the
Department and the College. Maluti TVET College reserves the right to
withdraw any of the mentioned advert.