Directorate: Quality Assurance and Administration
SALARY : R487 197 per annum (Level 09)
CENTRE : Eastern Cape (East London)
REQUIREMENTS :
Minimum requirements: Applicants must be in a possession of a Grade 12
Certificate and a National Diploma in Information Management / Information
Science / Records Management (NQF Level 6) or related equivalent
qualification. Minimum of 3 years’ supervisory experience in an information
management environment. A valid driver’s licence.
Job related knowledge:
- Knowledge of Restitution process.
- Knowledge of total quality management.
- Knowledge of financial management processes and procedures.
- Knowledge of National Archives Act.
- Knowledge of information management.
- Understanding of most prevalent systems (i.e. database management system,
transactional processing system, document management system). - Practical knowledge of the Public Finance Management Act, Treasury Regulations and
other related prescripts. - Computer literacy with expert knowledge of full Microsoft Office suite.
- Knowledge of relevant standards, statutory and regulatory frameworks.
Job related skills:
- Proven managerial and project management.
- Good planning, organising and problem-solving.
- Good communication (verbal and written).
- Computer literacy.
- Program management skills.
- Good interpersonal relations.
- Ability to research.
- Report writing and statistical analysis.
DUTIES :
Manage land claims information and records, database systems and data
capturing in the province. Standardisation / restructuring of land claims files.
Retrieval and filling of land claims files. Conducting of office searchers on long
loaned files. Digitisation of paper-based land claims files. Update land claims
statistical database. Reconciliation of land claims statistical information.
Submit terms of reference for issuing of purchase order for the publication of
land claims in the government gazette. Request quotations for publications of
approved land claims gazette notices. Send quotation for the publication of
land claims gazette notices. Publish land claims gazette notices. Send
published land claims gazette notices to the Project Officers and managers
including filling of such record in the relevant land claim files.
Receive invoices for the published gazette notices from the Government Printing Works. Submit
received invoices to supply chain management for payments. Maintain the land
claim gazette database. Collate, analyse and summarise and claims data,
compile and disseminate statistical reports. Provision of information to internal
and external clients. Update land claims statistical database. Reconciliation of
land claims statistical information. Receive land claim enquiries.
Maintain land claims enquiries database. Compile statistical reports on the status of land
claims. Submit land claims statistical reports. Provide of land claims statistical
reports. Manage land claims lodgement process. Receive outstanding
lodgement documents from the claimants. Update contact details of claimants
on the electronic lodgement system. Manage the screening process of lodged
land claims in the province. Categorised lodged claims per district and
municipalities within the province. File lodged land claims files per their
respective municipalities. File lodged land claims files per project.
Manage registry services. Manage mail and courier services. Manage and coordinate
messenger services. Manage registry automation services. Manage registry
counter services including retrieval and filling of files and documents. Manage
and coordinate messengers / driver services. Manage the usage of registry
automation (photocopies). Provide management reports. Retrieve and provide
reports / statistics. Provide management reports on land claims statistics.
ENQUIRIES : Ms A van Vuuren Tel No: (043) 701 8127 or Ms AC Kili Tel No: (043) 701 8186
APPLICATIONS :
Applications can be submitted by hand delivery during office hours to: Ocean
Terrace, Block H, corner of Coutts and Moore Street, Quigney, East London or
by email to Post219@dlrrd.gov.za
NOTE :
EE Targets: African, Indian and White Males and African, Coloured, Indian and
White Females and Persons with Disabilities.