ADMINISTRATIVE CLERK
National Prosecutions Services
SALARY : R228 321.per annum (Excluding Benefits) (Level 5)
CENTRE : CPP: West Rand Recruit 2026/105
CPP: Johannesburg – Recruit 2026/106 (2 Posts)
REQUIREMENTS :
Grade 12 or equivalent qualification. Demonstrable competency in acting
Independently, Professionally, Accountable and with Credibility. Sound
planning and organizing skills, written and verbal communication. Good people
skills. Strong interpersonal and communication skills. Ability to act
independently. General computer literacy and knowledge of programs in MS
Word, Excel, Outlook and PowerPoint.
DUTIES :
Generate reports from ECMS for statistical purposes. Receive and collate
statistics. Update court statistics registers on daily basis. Generate various
statistics sheet. Draw up reports from ECMS. Draw ECMS for submission to
supervisors and/or relevant NPA officials (CPP, DPP or National Office) for
monthly statistics. Conduct date verification i.e statistics verification. Update
electronic case register as and when additional data becomes available.
Communicate with Prosecutors in respect of matters dealt with. Validate what
is happening in court as and when required. Write up information to be
captured on ECMS. Contact Prosecutors for information to reconcile on ECMS.
Register incoming dockets and scanning thereof, capturing new cases on the
Electronic Case Management System (ECMS). Daily updating of information
from court. Maintain integrity and accuracy of the data captured on ECMS.
Provide dockets electronically or hard copies to Defence on request of
Prosecutors. Make of photocopies of charge sheets in finalised cases. Attend
to queries on case flow from Prosecutors and SAPS from the ECMS. Act as a
liaison between NPA and SAPS to obtain urgent dockets and to rectify the
dockets which cannot be retrieved on the ECMS. Communicate with NPA
stakeholders such as witnesses to remind of court dates, consultations and
provide complainants with outcomes of cases. Provide case administration and
document management. Prepare and maintain files. Release appropriate
documents to any other interested part.
ENQUIRIES : Mfumaneko Mkela Tel No: 011 220 4187
APPLICATIONS :
CPP: West Rand e mail: Recruit2026105@npa.gov.za
CPP: Johannesburg e mail: Recruit2026106@npa.gov.za
APPLICATIONS :
National Office (Midrand): Quoting the relevant reference number, direct your
application to: The Director: Human Resources, Office of the Chief Justice,
Private Bag X10, Marshalltown, 2107 or hand deliver applications to the Office
of the Chief Justice, Human Resource Management, 188, 14th Road,
Noordwyk, Midrand, 1685.
Western Cape Provincial Service Centre: Quoting the relevant reference
number, direct your application to: The provincial Head, Office of the Chief
Justice, Postal Address: Private Bag X9020, Cape Town, 8000, or hand deliver
applications to the Office of the Chief Justice, Provincial Service centre 30
Queen Victoria Street, Cape Town.
Gauteng: Quoting the relevant reference number, direct your application to:
The Provincial Head, Office of the Chief Justice, Private Bag X7,
Johannesburg, 2000. Applications can also be hand delivered to the 12th floor,
Cnr Pritchard and Kruis Street, Johannesburg.
Constitutional Court: Braamfontein: Quoting the relevant reference number,
direct your application to: The Director: Human Resources, Office of the Chief
Justice, Private Bag X10, Marshalltown, 2107 or hand deliver applications to
the Office of the Chief Justice, Human Resource Management, 188, 14th
Road, Noordwyk, Midrand, 1685.
ERRATUM: Kindly note that applications for the positions of Registrar, Ref No:
2025/423/OCJ, Northern Cape Division of the High Court: Kimberly, and
Registrar (12 months contract) Ref no: 2025/424/OCJ, Northern Cape Division
of the High Court: Kimberly advertised on the Public Service Vacancy Circular
09 of 2026 on 13 March 2026 with closing date 27 March 2026 may be
submitted on: Northern Cape Provincial Service Centre: Quoting the relevant
reference number, direct your application to: The Provincial Head, Office of the
Chief Justice, Private Bag X5043, Kimberley, 8300. Applications can also be
hand delivered to the High Court, Sol Plaaitjie Drive, Room B107, Kimberley,
closing date 27 April 2026.
CLOSING DATE : 24 April 2026
NOTE :
All applications must be submitted on a New Z83 form, which can be
downloaded on internet at www.judiciary.org.za /
www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service
Department and should be accompanied by a recent comprehensive CV only;
contactable referees (telephone numbers and email addresses must be
indicated). Please send your documents in a PDF and put them in one folder.
Only shortlisted candidates will be required to submit certified copies of
qualifications and other related documents on or before the day of the interview
following communication from Human Resources. All shortlisted candidates,
including SMS, shall undertake two pre-entry assessments. One must be a
practical exercise, and the other must be an Integrity (Ethical Conduct)
Assessment.
Selection panels shall score both technical exercises as an
additional criterion in the interview process. All shortlisted candidates for SMS
posts will be subjected to a technical competency exercise that intends to test
relevant technical elements of the job, the logistics of which will be
communicated by the Department. Following the interview and technical
exercise, the selection panel will recommend candidates to attend generic
managerial competencies using the mandated DPSA SMS competency
assessment tools. Applicants could be required to provide consent for access
to their social media accounts. Prior to appointment for SMS, a candidate
would be required to complete the Nyukela Programme: Pre-entry Certificate
to Senior Management Services as endorsed by DPSA which is an online
course, endorsed by the National School of Government (NSG).
The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link:
https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Each
application form must be fully completed, duly signed and initialed on both
pages by the applicant. The application must indicate the correct job title, the
office where the position is advertised and the reference number as stated in
the advert. Failure by the applicant to complete, sign and initial the application
form will lead to disqualification of the application during the selection process.
Applications on the old Z83 will unfortunately not be considered.
Should you be in possession of a foreign qualification, it must be accompanied by an evaluation considered. Suitable candidates will be subjected to a personnel
suitability check (criminal record, financial checks, qualification verification,
citizenship checks, reference checks and employment verification).
Correspondence will be limited to short-listed candidates only. If you have not
been contacted within three (3) months after the closing date of this
advertisement, please accept that your application was unsuccessful. The
Department reserves the right not to make any appointment(s) to the
advertised post(s). Applicants who do not comply with the above-mentioned
requirements, as well as applications received late, will not be considered.
Failure to submit all the requested documents will result in the application not
being considered during the selection process. All successful candidates will
be expected to enter into an employment contract and a performance
agreement within 3 months of appointment, as well as be required to undergo
a security clearance three (3) months after appointment. The Office the Chief
Justice complies with the provisions of the Protection of Personal Information
Act (POPIA); Act No. 4 of 2013. We will use your personal information provided
to us for the purpose of recruitment only and more specifically for the purpose
of the position/vacancy you have applied for. In the event that your application
was unsuccessful, the Office of the Chief Justice will retain your personal
information for internal audit purposes as required by policies. All the
information requested now or during the process is required for recruitment
purposes. Failure to provide requested information will render your application
null and void. The Office of the Chief Justice will safeguard the security and
confidentiality of all information you shared during the recruitment process.