CAREERS OPPORTUNITY: SCANNING OPERATOR REFFERENCES NUMBER: DCOG-SCO/26

SALARY : R170 226 per annum (Level 03) 14

CENTRE : Pretoria

REQUIREMENTS :

A Grade 12 Certificate or equivalent qualification. No experience required.
Proficiency in MS Excel and MS Word.

Generic Competencies:

• Quality of work.
• Initiative.
• Interpersonal Relations.
• Planning and Execution.
• Reliability.
• Communication (verbal and written.
• Teamwork.

Technical Competencies:

• In depth knowledge of Registry procedure manual.
• Operating high volume copy and scanning equipment.
• Intermediate level proficiency with MS Word, Excel, Google Suite.
• Courier services.

DUTIES :

The successful candidate will perform the following duties:

• Disassemble and prepare documents for scanning in line with standard operating procedures.
• Scan, index and export documents to the electronic record management
  system.
• Establish and maintain quality controls and assurance to ensure accurate digitized documents.
• Re-assemble and organise documents to their original state after scanning for physical filing.
• Assist in rendering registry services in the Department.

ENQUIRIES :

Ms S Chiloane Tel No: (012) 334 0887

Applications must be submitted electronically via the link to: DCoG Recruitment
Application Form – Fill out form
For application enquiries email: ICTBusinessApplications@cogta.gov.za

CLOSING DATE : 29 May 2026

NOTE :

Applicants are advised that a new application for employment (Z83) has been
in effect since 1 January 2021. The new application for employment form can
be downloaded at http://www.dpsa.gov.za/dpsa2g/vacancies.asp. Applications
submitted using the old Z83 form will not be accepted. Applications must be
accompanied by a comprehensive CV, with specific starting and ending dates
in all relevant positions and clarity on the levels and ranks pertaining to
experience, as well as current remuneration package, as well as at least 2
contactable references. A recommended CV template is available on the
department’s website on www.cogta.gov.za, click on the jobs tab. Only
shortlisted candidates will be requested to submit certified documents/ copies
on or before the interviews. It is the applicant’s responsibility to have foreign
qualifications evaluated by the South African Qualifications Authority (SAQA).

Incomplete applications or applications received after the closing date will not
be considered. All shortlisted candidates, including the SMS, shall undertake
two pre-entry assessments. One will be a practical exercise to determine a
candidate’s suitability based on the post’s technical and generic requirements
and the other must be an integrity (ethical conduct) assessment. Following the
interview and technical exercise(s), the selection panel will recommend
candidates to attend a generic managerial competency assessment (in
compliance with the DPSA directive on the implementation of competencybased assessments). The competency assessment will be testing generic
managerial competencies using the mandated DPSA SMS competency
assessment tools. Core competencies: Strategic capacity and leadership.

People management and empowerment. Advanced programme and project
management. Change management. Financial management. Process
Competencies: Knowledge management. Service Delivery Innovation.
Advanced problem-solving and analysis. Client orientation and customer
focus. Advanced communication skills (written and verbal).

The successful candidate will be appointed to positive results of a pre employment screening process which includes criminal, credit, citizenship checks and verification of educational qualification certificates. The successful candidate will be appointed to probation for a period of 12 months and will be required to sign a performance agreement. It is important to note that it is the applicant’s
responsibility to ensure that all information and attachments in support of the
application are submitted by the due date. Correspondence will be limited to
short-listed candidates only. If you have not been contacted within three
months of the closing date of the advertisement, please accept that your
application has been unsuccessful.

The Department reserves the right to make an appointment. The requirements for appointment at Senior Management Service level include the successful completion of Senior Management Preentry Programme as endorsed by the National School of Government, which can be accessed using the following link: https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme/. Candidates must provide proof of successful completion of the course prior to appointment. Persons with disabilities are encouraged to apply