ADMINISTRATION CLERK: SUPPORT (X4 POSTS)

SALARY : R216 417 per annum
CENTRE : Tygerberg Hospital

REQUIREMENTS : Minimum educational qualification: Senior Certificate (or equivalent). Experience: Appropriate
administrative and support services experience. Competencies (knowledge/skills): Extensive computer skills in MS Office (MS Word, Excel, Outlook). Excellent administrative experience and knowledge of policies and practices. Good interpersonal skills, organizational skills, the ability t function under pressure and maintain confidentiality and excellent communication skills (verbal and written). Excellent reading, writing and typing skills.

DUTIES : Provide an effective administrative service to management. Typing of letters, reports and documentation according to government standards. Handle documentation according to the degree of confidentiality and maintaining an effective filing system. Process and control of statistical information and accurate administration management and minute taking. Effective management and control of stock according to procurement procedures. Manage all written and telephonic communication and queries.

ENQUIRIES : Mr F Malan Tel No: (021) 938-5616

APPLICATIONS : Applications are submitted online via www.westerncape.gov.za/health-jobs (click “online applications”).

NOTE : No payment of any kind is required when applying for the post. Shortlisted candidates may be required to do a practical test.

CLOSING DATE : 24 March 2025

ADMINISTRATION CLERK: SUPPORT

Directorate: Infrastructure Programme Delivery
SALARY : R216 417 per annum
CENTRE : Head Office, Cape Town (based at: Valkenberg Hospital & Head Office, Cape Town)

REQUIREMENTS : Minimum educational qualification: Grade 12/Senior Certificate. Experience: Appropriate administration and data experience. Appropriate experience in administration support of projects or infrastructure staff. Appropriate experience in reading programme schedules and drawings. Appropriate experience in LOGIS. Inherent requirements of the job: Physically fit and enable to walk on infrastructure sites. Valid (code B/EB or C) driver’s licence. Competencies (knowledge/skills): Basic knowledge and experience in Office Administration, Financial and Procurement Administration. Good interpersonal, verbal and written communication skills. Computer literacy (i.e. MS Office, Word, Excel, Outlook and PowerPoint).

DUTIES : Effective management of communication and administration support to the Project Manager. Maintain effective records of all important documents and ensure office management. Coordinate meetings, minute taking and logistics and event management. Effective manage S&T Claims. Ensure procurement of goods and services. Have flexibility in reporting to alternate offices. Upload documents and update registers on SharePoint Willingness to assist across the directorate with various administrative duties.

ENQUIRIES : Mr T Koorts Tel No: (021) 440-3111 / 083 744 8900

APPLICATIONS : Applications are submitted online via www.westerncape.gov.za/health-jobs (click “online applications”).

NOTE : No payment of any kind is required when applying for the post. A practical competency test will be part of the interview process.

ADMINISTRATION CLERK: ADMISSIONS

Chief Directorate: Rural Health Services
SALARY : R216 417 per annum
CENTRE : George Regional Hospital

REQUIREMENTS : Minimum educational qualification: Senior Certificate (or equivalent) with experience/competencies that focuses on the Key Performance Areas (KPA’S) of the post. Experience: Appropriate experience in Clinicom. Appropriate experience in ECM. Inherent requirements of the job: Required to work shifts, weekends, public holidays and night shift. Required to work overtime on short notice.Must be willing to rotate and/or relief personnel. Competencies (knowledge/skills): Computer literacy. Good communication and writing skills. Knowledge of Hospital Fees Memorandum 18.

DUTIES : Admit, register, assess patients, open folders and raise invoices. Ensure audit compliance, and accurate data recording within Admissions. Receive money, issue receipts, safe keeping of state money, and perform relief cashier duties. Safe custody of patient’s belongings. Prepare, scan, index and QA patient folders. Support to supervisor, colleagues and other departments.

ENQUIRIES : Mr J Malgas Tel No: (044) 802 4422 or John.malgas@westerncape.gov.za

APPLICATIONS : Applications are submitted online via www.westerncape.gov.za/health-jobs (click “online applications”).

NOTE : No payment of any kind is required when applying for this post.

ADMINISTRATION CLERK: INFORMATION MANAGEMENT
(Chief Directorate: Metro Health Services)

SALARY : R216 417 per annum
CENTRE : Southern/Western Sub-Structure Office

REQUIREMENTS : Minimum educational qualification: National Senior Certificate or equivalent. Experience: Appropriate practical experience in Information Management in a health environment. Inherent requirement of the job: A valid (code B/EB/C1) driver’s licence. Competencies (knowledge/skills): Ability to communicate effectively (verbal and written). Knowledge of Department of Health policies, acts, legislation and circulars. Knowledge of Information management processes and procedures/Standard Operating Procedures (SOP’s) Knowledge of Computer systems: SINJANI, Clinicom, PHCIS, Tier.net and EDR.web. Knowledge and understanding of HAST programme data tools. MS Office (Word, Excel, PowerPoint, Outlook

DUTIES : Attend to Ad Hoc Queries and Data Requests. Assist with all campaign data collection, collation, capturing, and data quality. Conduct audits in line with SOP’s and auditor general requirements and provide feedback to facility staff. Support to Line Manager and administrative relief duties.

Perform administrative role as a member of the information management team and participation in health information co-ordinating activities. Collect, collate, compile data, validate data, analyse data trends, ensuring proper data flow, data quality monitoring and preparing and data reports for meetings. Conduct data spot checks and trends analysis for all datasets and follow up with issues identified.

ENQUIRIES : Mrs N Van Staden Tel No:(021) 202 0932

APPLICATIONS : Applications are submitted online via www.westerncape.gov.za/health-jobs (click “online
applications”).

NOTE : Short-listed candidates may be subjected to a practical assessment. No payment of any kind is required when applying for this post.